Guest Editor Guidelines

Guest Editor Guidelines (PDF)

Special theme issues of BC Studies on varied topics have appeared regularly over the years and many have had lasting popularity and importance. A list of past special issues can be found on our website: http://www.bcstudies.com/issues/special-issues

Developing a Special Issue

Generally Special Issues emerge from the initiative of one or two individuals who bring a proposal to BCS with the intention of serving as guest editors. There is no format for such a proposal. However, we encourage early contact, especially as we usually have Special Issues scheduled for two or more years ahead, and try to avoid the publication of two SIs in a single year. Proposals should identify the theme of the proposed issue, explain why it is pertinent to the readership of BC Studies and provide a brief assessment of its intended contribution to provincial scholarship. Proposals may include a list of potential contributors and short abstracts of their proposed papers. Where necessary, and with sufficient lead time, it is also possible to post a “Call for [additional] Papers” on Facebook, Twitter and our website, and to print the CFP in a preceding issue of BC Studies.

Guest Editor role

As guest editor, we ask that you read all potential contributions and make a preliminary assessment (and make recommendations to the author if you feel this is necessary) to enhance the chances of passing through peer review.

The BCS office will handle the refereeing process. We ask that you identify a list of potential reviewers for each article submitted although the final choice of reviewers will be made by the BC Studies editors. The list may include local, national, and international experts in the field, but it may not include contributors to the special issue. The BCS editors may also choose to engage a spine reviewer for a special issue. This would be someone knowledgeable about the field who would read all of the papers with a particular eye to their lucidity, and to overlaps and connections among them, etc. Spine reviewers are asked to provide a short paragraph (or two) about each submission noting concerns of an analytical or documentary nature. The spine reviewer's comments will be provided to the guest editor along with the two regular peer reviews.
 

Normally, the BCS editors will wait until all peer review assessments have been received before forwarding them to the guest editor with a covering letter prioritizing any concerns, advice, and suggestions for revisions. The guest editor will then communicate with the author and expedite the next draft as soon as possible.

Number and Length of Articles

 

A regular issue of BC Studies is 192 pages. Of these, 50 pages are allocated to the TOC, editorial/ introduction, book reviews, bibliography, and contributors’ bios. This leaves 142 pages for the articles.

A Special Issue should normally consist of a minimum of 5 articles on a focused topic, plus an introduction by the guest editor(s). The introduction will not be sent out for peer review but it will be subject to the comment and suggestions of the journal editors. No Special Issue should include more than eight articles  -- or exceed a total of 50,000 words (including notes and illustrations, see BCS Submission Guidelines) without additional funding to cover extra costs incurred in copy-editing, layout, proofreading, and publication.

Guest editors are advised to “recruit” at least six submissions, because delays in the review/ revision process or rejection by reviewers can otherwise jeopardize the Special Issue. Equally, editors should be cautious in committing to submissions in excess of this number, unless authors fully understand the need for shorter papers. 

Submission guidelines can be found on our website at: http://www.bcstudies.com/?q=submissions/submission-guidelines

The average article length is thirty-five to forty double-spaced pages in Word (this includes footnotes, references, illustrations, photographs, maps, and tables, and is equivalent to approximately 9000 words). When published in BC Studies this translates to 27 journal pages. Shorter and longer submissions will be considered. If 7 articles are to be included in a Special Issue they should average 19 journal pages (26 pp in Word) or 6500 words.

PLEASE NOTE: each full page table, map, photo, or other illustration is equivalent when published to 450 words; a half page figure is equivalent to 225 words. 

Maps, Photos and Other Illustrations

Authors are asked to submit high resolution figures to accompany their article.  Figures can be uploaded to OJS as supplementary files or can be sent directly to the Managing Editor by email to: articles@bcstudies.com. We can accept Jpeg or Tiff files that are a minimum 300 dpi. It is up to the author to seek permission and pay fees for the use of any image that is protected under copyright. If an author requires assistance the managing editor will be happy to help.

All figures require a short descriptive caption and acknowledgement of their source.

 

Submissions via OJS

Once articles have met the guest editor’s approval for submission to the journal, authors should submit their manuscripts online through the Open Journal System (OJS).

To submit an article, please direct authors to: www.bcstudies.com/ojs

Authors must first register and then follow the submission instructions. Should you need assistance with uploading manuscripts, please contact Leanne Coughlin, Managing Editor at Leanne@bcstudies.com.

Deadlines

BC Studies is an on-time quarterly publication. We submit material to the printers as per the attached schedule. This means it is important to follow the deadlines we have established to ensure that articles intended for the Special Issue are not left by the wayside because they are not fully ready for copy-editing and the tightly linked and closely scheduled sequential steps that follow. (Should an accepted article be delayed and thus excluded from the Special Issue, BC Studies will publish it in a subsequent regular issue).

Publication Schedule

 

Spring

Summer

Autumn

Winter

         

Submission deadline

Aug 1

Nov 1

Feb 1

May 1

Peer review

Oct 1

Jan 1

April 1

July 1

Editor comments to Author

Oct 20

Jan 20

April 20

July 20

Author revisions

Dec 15

March 15

June 15

Sept 15

Editor – author revisions

Jan 15

April 15

July 15

Oct 15

         
         

articles to copyeditor by

Feb 1

May 1

Aug 1

Nov 1

         

author response to C-E version

Feb - March

May-June

Aug-Sept

Nov-Dec

layout

proofreading

         

Introduction due

March 1

June 1

Sept 1

Dec 1

         

Issue to printer

March 15

June 15

Sept 15

Dec 15

         

Special issue published

April 30

July 30

Oct 30

Jan 30

Cover

Subject to additional funding to cover image reprint permission fees, an alternate colour cover may be designed to accompany a special issue. The default is the regular BC Studies “loon cover” with the title of the special issue, but we welcome your ideas for a special cover for your guest-edited issue.

Promotion of the Special Issue

Working with the BC Studies Marketing Assistant, we ask that you help identify a target audience for your special issue. Your help in identifying upcoming conferences and other special events that might attract new readers is especially welcome, and we will appreciate the addresses of colleagues, specialists and, interested institutions to alert them to the issue’s impending publication. We will send out a notice upon publication of your special issue via our website, twitter account, and Facebook page. We also ask that you contribute a short promo piece for our BCS Blog. We encourage you to repost any notices to help publicize the publication to reach as wide of an audience as possible. Please contact Janice Beley for all of your marketing ideas and questions: sales@bcstudies.com

Author Discounts

Authors and Editors can purchase copies of the issue at a 25% discount. Retail price of a single issue is $20 and the author discount is $15 plus GST. We welcome pre-orders. Please contact Janice to place an order: sales@bcstudies.com